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Administrative Specialist - Purchasing

Northville, Michigan
Job Type
1 Oct 2021
Job Title: Administrative SpecialistCompany: Aisin World Corp. of America Department: Purchasing Location: Northville, MIAisin Group Overview: Based in Kariya City, Aichi, Japan, the Aisin Group is a $35 billion global, Tier One supplier of automotive components and systems with over 214 consolidated companies spanning over 20 countries and some 110,000 employees.Our Northville Township location is the North American sales headquarters of Aisin Group the world's sixth largest Tier One supplier of automotive components and systems, such as brakes, transmissions, navigation systems, drivetrain, chassis, body, engine-related parts, electronics and intelligent transportation systems. As we like to say: "Chances are the car your drove to work this morning is equipped with an Aisin product."Position ResponsibilitiesThe incumbent is expected to perform the following functions that the company has determined are essential to this position:General Purchasing Administrative Responsibilities Data entry of Purchase orders, new vendor set up, vendor maintenance, etc. Resolve issue as needed.Follow up with vendors for missing data, pricing, or shipping information as needed.Support vendor data collection and management as needed including follow up of missing or expired documents, new required information, vendor contact information, etc.Misc administrative tasks, including expense report management, etc.Data entry for various customer, supplier, Japan or plant reports such as minority spend reporting, supply chain information reporting, purchase variance reporting, etc.Review, summarize and analyze various data as requested for presentations or other purposes.Follow procedures and rules for PO order entry and system control, document errors and undocumented procedures to standardize work methods across companies. Responsible for filing / document control for documents in related job function.Prepare reports and presentations as necessary.Work with related group members as appropriate to achieve desired results.Support business activities to improve team and system performance as appropriate.Report major, weekly and monthly activities to the Management. Operate with "cross-functional" approach and accordingly accept / assume new responsibilities as dictated by business environment.Communicate necessary data and develop summary and status documents / materials.Support/maintain/improve group morale and motivation.Other tasks and duties as assigned.Required Skills and AbilitiesGood written and verbal communication skills.Organization and time management skills.Ability to work effectively in a collaborative environment.Ability to demonstrate patience and verify facts.Strong Excel & Microsoft office knowledgeBeneficial Skills and ExperienceExperience in automotive industry with understanding of standard job functions and requirements within the industry.Experience in multi-cultural environment, preferably Japanese-based.Fluency in English with additional language skill in Japanese, Chinese, German, and/or Spanish.Education/Training/CertificationsHigh school diploma or equivalent minimum, additional education preferred.Work Environment RequirementsMust be able to operate a personal computer, telephone and other office equipment.Must perform job duties onsite, except those duties that are customarily or by their nature performed offsite (for example, offsite supplier or plant visits).Must be able to work effectively in a fast paced environment where constructive criticism is encouraged.Must be able to work on multiple assignments at once, and complete assignments within deadline and budget (if applicable) with satisfactory quality.Must be able to operate as an effective team member.Must be committed to a high standard of safety, and be willing and able to comply with all safety laws and all company safety policies.Attendance/Work Hour RequirementsMust maintain an acceptable attendance record.Must be willing and available to work such weekends and holidays as necessary and desirable to meet business needs.Travel RequirementsNo regular travel required, some potential depending on various task needs.*Candidates applying for positions with Aisin must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. *To the selected candidate, Aisin offers a competitive salary, comprehensive benefits and outstanding growth opportunities.*Aisin is an Equal Opportunity Employer.
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  • Job Reference: 386582696-2
  • Date Posted: 1 October 2021
  • Recruiter: AISIN World Northville
  • Location: Northville, Michigan
  • Salary: On Application
  • Sector: Administration
  • Job Type: Permanent