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Administrative Specialist - Purchasing

San Antonio, Texas
Job Type
1 Oct 2021
Job Title: Administrative Specialist - Purchasing Company: Aisin World Corp. of America Department: Purchasing Location: San Antonio, TXAisin Group Overview:Based in Kariya City, Aichi, Japan, the Aisin Group is a $35 billion global, Tier One supplier of automotive components and systems with over 214 consolidated companies spanning over 20 countries and some 110,000 employees.Our Northville Township location is the North American sales headquarters of Aisin Group the world's sixth largest Tier One supplier of automotive components and systems, such as brakes, transmissions, navigation systems, drivetrain, chassis, body, engine-related parts, electronics and intelligent transportation systems.As we like to say: "Chances are the car your drove to work this morning is equipped with an Aisin product."Position Responsibilities The incumbent is responsible for supporting the Indirect Materials Purchasing team with coordination and analysis duties. They will support the MRO Buyers and Purchasing Management with all supplier related (indirect) materials' quality and cost saving initiatives.Daily MRO confirmations confirming that the vendors are receiving the purchase orders that are sent over from PurchasingEnter manual purchasing requisitions into the AX system to accurately document the requestsReceive quotes as well as price and delivery changes from suppliers or vendors and disperse that information to the responsible buyersAdd new vendors or suppliers into AXCommunicate with suppliers, team members and management on a daily basisInvestigate late deliveries in order to locate and expedite the deliveries. Use judgment to filter internal issues from supplier related issues, handle internal items, and give supplier issues to buyersInput address and payment term changes into AX so that it is accessible to suppliers and team membersComplete transactions into AX to support the Finance department such as entering new team members into the system and force closing purchase ordersUpdate and maintain the supplier quote database located on the Purchasing shared driveProvide and track monthly safety training for the departmentComplete late order and early order reports to evaluate the performance of the suppliersCompile reports for Senior Management to showcase the status of indirect material purchasing such as the RINGI report, confirmed receipts report, and indirect supplier scorecardsGather data and assist with TEMA Report that will be provided to the company's main customerAssist with preparing for the Purchasing department's Annual Supplier MeetingSupport buyers in daily tracking and clerical dutiesEnsure that all purchase orders are confirmed by the vendor including accurate price and delivery updatesCompile reports that allow Purchasing management and senior management to understand the current performance and status of the indirect materials departmentAnalyze indirect supplier risk and report out negative trends of suppliersRequired Skills and AbilitiesEssential Skills and Experience:Active Listening - giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. Communication - the ability to clearly communicate information and ideas that others understand and will follow. Also, providing information to supervisors, co-workers, and vendors by telephone, in written form, e-mail, or in person. Critical Thinking - using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. Data Management - the ability to use data effectively to make process improvements, including looking at lists and summaries, looking for patterns, analyzing results, and making presentations to others.Analytical skills - the ability to visualize, articulate, conceptualize or solve both complex and uncomplicated problems by making decisions that are sensible given the available information.Beneficial Skills and ExperienceAdvanced MS Word, Excel and PowerPoint knowledgeAX/ERP knowledgeEducation/Training/CertificationsHighschool Diploma/GEDBachelor's Degree preferred 0-2 years experience in purchasing or related field Work Environment RequirementsMust be able to operate a personal computer, telephone and other office equipment.Must perform job duties onsite, except those duties that are customarily or by their nature performed offsite (for example, offsite customer visits).Must be able to work effectively in a fast paced environment where constructive criticism is encouraged.Must be able to work on multiple assignments at once, and complete assignments within deadline and budget (if applicable) with satisfactory quality.Must be able to operate as an effective team member.Must be committed to a high standard of safety, and be willing and able to comply with all safety laws and all company safety policies.Attendance/Work Hour RequirementsMust maintain an acceptable attendance record.Must be willing and available to work such weekends and holidays as necessary and desirable to meet business needs.Travel RequirementsMust be willing and available to travel to such locations and with such frequency as is necessary and desirable to meet business needs.**Candidates applying for positions with Aisin must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. **To the selected candidate, Aisin offers a competitive salary, comprehensive benefits and outstanding growth opportunities.**Aisin is an Equal Opportunity Employer.
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  • Job Reference: 386582714-2
  • Date Posted: 1 October 2021
  • Recruiter: AISIN World Northville
  • Location: San Antonio, Texas
  • Salary: On Application
  • Sector: Administration
  • Job Type: Permanent