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Part- Time Administrative Specialist I - Engineering

Location
Conroe, Texas
Job Type
Permanent
Posted
1 Oct 2021
JOB SUMMARYThe Administrative Specialist 1 provides routine clerical/administrative support which may include word processing, data entry, ordering supplies, opening/sorting mail, copying, filing, faxing, answering phones, greeting visitors, providing basic information, and/or scheduling meetings.ESSENTIAL JOB FUNCTIONSPerforms general clerical work including but not limited to the answering of phones, greeting and assisting walk-in customers, distribution of mail, and general data entry tasks. Provides internal and external customer service via phone, email and in person; responds to inquiries, takes messages, and refers inquiries to the most appropriate parties when appropriate. Keeps appointment calendars and schedules appointments for staff and the general public seeking services. Uses computers and word processing software to process letters, forms, reports, schedules, manuals, booklets, requisitions, purchase orders and related paperwork. Assists in sending out billings and other mass mailings. Prepares and completes forms and composes letters. Sets up and maintains specialized paper and electronic office files. Files letters, reports and related technical information in the prescribed manner. Performs work at assigned location during specified business hours. Performs related additional duties as required and assigned.Performs other related job duties as assigned. QUALIFICATIONSEducation and Experience:High school diploma or equivalent and 6 months of related experience in a customer service or public contact setting. Special Requirements:Microsoft Office experience (Word, Excel, Access, PowerPoint, Publisher, etc.) preferred. Possession of a valid class "C" Texas driver's license.Knowledge, Skills and Abilities: Knowledge of office practices and procedures.Knowledge of grammar, spelling and alphanumeric sequencing.Knowledge of postal regulations.Knowledge of Microsoft Office and Publisher.Ability to create and maintain files and records. Ability to work independently with minimal supervision.Ability to interface effectively with other office personnel working in a team environment.Ability to add and subtract, multiply and divide.Ability to use functional reasoning and apply rational judgment in performing diversified work activities.Ability to exercise judgment in situations involving a variety of general pre-defined duties which may be subject to frequent change.Ability to follow both oral and written directions.Ability to operate commonly used manual and automated office equipment.Ability to effectively communicate with elected officials, department heads and other county employees.PHYSICAL DEMANDSThe work is sedentary and requires the ability to exert up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Additionally, the following physical abilities are required: hearing, kneeling, reaching, speaking, standing, talking, and walking. WORK ENVIRONMENTWork is performed where there are minimal hazards.
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Details

  • Job Reference: 386582946-2
  • Date Posted: 1 October 2021
  • Recruiter: CITY OF CONROE
  • Location: Conroe, Texas
  • Salary: On Application
  • Sector: Administration
  • Job Type: Permanent